Photography Services

4. Photography Services

Kenya Community Victoria (KCV) invites experienced professional photographers to document the 3rd Annual Tamaduni Festival 2025. The selected photographer(s) will be responsible for capturing the essence of the event — from candid crowd moments to staged performances, showcasing the spirit, culture, and vibrance of the day.

Scope of Work:

• Pre-Event Preparation
  Attend a briefing meeting (virtual or physical) with the KCV Events & Media team to align on photography goals, schedules, key moments, and brand guidelines.
  Conduct a site visit (if feasible) or review venue layout in advance to plan camera positions and lighting needs.
  Prepare and test all equipment, ensuring backup batteries, memory cards, lenses, and lighting are available.

• Event Day Coverage
  Provide comprehensive still photo coverage from setup to pack-down (approx. 2:00 PM to 11:00 PM).
  Set up a minimum of two camera stations: one for wide-stage and audience shots, and one mobile/roaming unit for candid, cultural, and portrait-style moments.
  Capture:
  Guest arrivals and branded photo moments
  Stage performances, speeches, fashion shows, and community presentations
  Audience engagement, dancing, vendor stalls, cultural booths, and family activities
  VIP guests, performers, staff, and behind-the-scenes highlights
  Decor and atmosphere (including signage, food displays, and brand elements)

• Lighting & Equipment
  Bring and utilize portable lighting solutions for indoor or low-light conditions, particularly for evening coverage.
  All electrical equipment must be tagged and tested for safety compliance.

• Cultural Sensitivity
  Be mindful of cultural etiquette when photographing individuals, especially children or elderly guests.
  Seek consent where appropriate for close-up or posed shots.

Post-Event Deliverables

• Deliver 100–150 high-resolution edited images within 1–2 weeks post-event.

• Include:
  15–20 highlight photos within 72 hours for KCV social media
  Full edited photo set via shared drive or link
  Optional: A curated folder of sponsor-branded shots, portraits, and crowd reactions

• Ensure all images are watermark-free and licensed for KCV’s public use (social, digital, and promotional).

Additional Expectations

• Must hold Public Liability Insurance and provide a valid ABN.

• Submit a portfolio or sample event album as part of your EOI.

• Be punctual, professional, and dressed appropriately for a cultural public event.

• Photographer must be available for the full duration of the event, from setup to closing.